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'SMI Space Inventory' (Web Application & Visual Identity)

Created as part of my thesis project at Srishti, the SMI Space Inventory is a web application that aims to help administrative staff in the process of room allocation for class units during the academic year. It is a web application designed for phone and desktop use. This project was also created keeping in mind Srishti's plans to shift to a new campus next year. 

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The SMI Space Inventory is a digital visual database of all the spaces in the new SMI campus which can be used by the administrative staff for room allocation during the academic year. It also accommodates the variety of ways in which we use studio spaces in Srishti such as Co-Curriculars, PoU's, Screenings, Conferences, etc.

The inventory consists of a set of interactive, intuitive floor plans of each building. It allows admin to assign attributes to rooms in SMI and help them in the process of space and unit allocation 

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Below is an Explainer Video (showcasing the working prototype and the 4 user journeys mapped out)

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User Persona of Administrative Staff in Srishti Manipal (SMI)

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Most of the time, students and faculty are like backpackers, floating around the campus, shifting from one room to another for different purposes during the semester. As an organisation, Srishti has a very dynamic structure, including the ways in which we use spaces. I began my project with an inquiry into the system that allows such a fluid and dynamic structure to exist, especially with regards to room allocation.

There are people behind-the-scenes who allocate our spaces + activities & dictate how we move around the campus. They analyse our choices and decide how we move from morning to afternoon, class to workshop and campus to campus. I wondered how the system behind this complex mapping of activities and spaces functions which lead me to a series of questions that informed my concept.

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Key Scenarios

The objective of my project is to help administrative staff visualise the spaces and their attributes rather than have to rely on visual memory during the process of room allocation.

It also aims to consolidate 4 key scenarios that I identified through my primary research:

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Problem Statement (identified through interviews)

The current process of using an excel sheet takes 4-5 entire days and happens roughly 5-6 times per semester. 

There is a larger amount of human error in the current excel sheet because the a huge amount of data is stored in it.

It is hard to visualise the rooms when allotting which is an important aspect when choosing a room.

Faculty commonly ask to switch rooms after the class has already been started because the room doesn't meet their requirements.

The new campus has a larger number of rooms categorised in different ways making it harder to remember the spaces when you cant see them visually.

Theres a lot more factors than 'capacity' to consider when allotting the room like kind of unit, nature of work, etc which need to be factored in.

User Flow (Based on insights from interviews)

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Visual Identity

The name 'SMI Space Inventory', was a conscious choice to use terminologies that admin were already familiar with. Given that the name was lengthy and related directly to Srishti, I wanted to create a type based logo that captures Srishti Manipal's colours, what the application offers and hint at the new campus. 

 

The type logo was inspired by floor plans and divisions of space in architecture. It represents the three initials - Srishti Manipal Institute or SMI - placed in the layout of the buildings of the new campus.  

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The colour schemes chosen were derived from a combination of Srishti and Manipal's individual logos, representing the merger that took place in 2021.

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For the typography, I chose to go with a sans serif and very legible font given the amount of information that needed to be presented on screen - Helvetica Neue Roman 55. 

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Click here to view the entire Documentation Book for this project.

Context

When I was reflecting on my student life at Srishti, I realised how studio rooms always had more than one purpose – e.g: They were classrooms in the morning, CCA rooms in the evening, and exhibition spaces at the end of a cycle. As students, we use one room in a myriad of ways, while other spaces, like admin and workshops remain fixed. 

(b. 2000) I am a graphic designer from Goa, India and a recent graduate in Visual Communication from the Srishti Institute of Art, Design and Technology, 2022.

For enquiries : divya.ribeiro@gmail.com

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